We use Adagio for 3 of our companies. One company always retrieves and assigns entries to period based on date. The other two companies use 'specific period'. I have created the next fiscal year in all 3 companies and have been retrieving without problems for the company that uses 'period based on date'. I'm just now trying to retrieve for the company that uses specific period' and am confused!

I have all of my january 2009 AP transactions that need to be retrieved into the next year. I chose to assign entries based on specific period. I chose period 1 (eventhough it was 1/31/08 as opposed to 09). The batch went into the current year instead of going to the next year. How do I get this into the next year now? And how should I have done this so I do it correctly in the future?

Of note, when I use the period based on date, the system automatically retrieved the 2009 dated batches into the next year and the 2008 batches into the current year as expected.

Please help!
Lulu

Hi Lulu,

You haven't done anything wrong.

When retrieving transactions by Specific Period instead of by transaction date, you currently have to move the retreived batch manually from the Current Year to the Next Year. This is relatively easy - choose to Copy the batch and select the 'Move batch' checkbox, and choose the Next Year batches to copy to. You may need to also select the 'Recalculate Period' option so that all the entries have the correct Fiscal Period. Don't recalculate the transaction dates.

In the next release of Ledger, the Fiscal Year will be available in addition to the Fiscal Period, when the Next Fiscal Year is active.

Well, that's certainly nice to know I didn't do anything wrong :). I will look forward to the next release. Do you have any idea when it might come out?

Thanks for your help.

Lulu

All we can say right now is soon - but can't give a specific date. Don't wait for it to do the batch processing that prompted your question here.

Hi Lulu,

Is there a reason that this copany doesn't retrieve into the g/l by date? Is it just a "that's the way we've always done it." thing?