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#7606 - 09/25/06 01:14 PM Void a posted check
jhenry Offline
Adagio Buff

Registered: 12/10/01
Posts: 56
Loc: Auburn Hills, MI, USA
I printed a check to a vendor the other day, I now want to cancel. Is there a way that i can do this in A/P with out going into G/L?

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#7607 - 09/25/06 02:32 PM Re: Void a posted check
Ralph Allan Offline
Adagio Virtuoso

Registered: 06/02/04
Posts: 694
Loc: Prince George BC
In the check reconciliation set the check's status to Reversed (not Voided) and post the chagne.. That will make the invoice(s) payable/adjustable again and autommatically generate the reversing transactions for the GL.
_________________________
Ralph Allan
Business Computer Centre
Prince George BC Canada

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#7608 - 09/27/06 02:39 PM Re: Void a posted check
jhenry Offline
Adagio Buff

Registered: 12/10/01
Posts: 56
Loc: Auburn Hills, MI, USA
That worked perfectly thank you. Do you know what would happen if I would "void"? Also would you know how I could delete, if you will, "Zero check will be printed". But keep "No check will be printed"?

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#7609 - 09/28/06 12:12 AM Re: Void a posted check
Steve Schwartz Offline
Adagio God

Registered: 03/10/02
Posts: 4511
Loc: Wynnewood, PA
Hi jhenry

The short answer is - don't ever void a check unless reversing is not an option. Voiding an issued check is essentially no different than clearing that check; there is no GL effect and the vendor history looks like the check was issued. A void check in Adagio is one which you attempted to print unsuccessfully; when the question "did the check print correctly" comes up, you answered NO.

I am not 100% sure I understand the second question, but if what you are referring to are zero balances that appear on the pre-check register, here is the answer. Those zero balances are caused by invoices and offsetting credit notes or adjustments on a vendors account which net to zero, but which don't "see" each other. To make them "see" each other, you enter a fake manual check, paying the offsetting transactions. Don't tag the "print check" box, and enter a fictitious check number, such as 999999. When you post the manual check batch the pre-check register will be rid of those transactions.

Steve

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#7610 - 10/06/06 01:10 PM Re: Void a posted check
jhenry Offline
Adagio Buff

Registered: 12/10/01
Posts: 56
Loc: Auburn Hills, MI, USA
Steve, worked like a charm! Thank you and Thank you.

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