Senior moment...

Converted a customer from POA and can't find the option to turn off the AP batch generation.

I looked in help, but it just directs me to the Ledger integration options.

Hi, Tony,

Payables is required in PurchaseOrders. As such, there is no option to disable this integration.

The Help for the PO Company Profile, Integration tab indicates that you cannot disable the integration with AP.

Tony:

Why would your customer want to turn off the integration to AP?

You could use Sundry Vendors as these don't result in an AP batch.

You could also delete the un-posted batch in AP.

Customer is buying from China.

Invoice is entered into AP and paid before receipt of goods.

So they..
a. Receive at a different (landed) cost than that shown on the original invoice.
b. Don't want a batch created by PO on receipt. Yes, they are deleting batch now...but humans make mistakes!
c. Need a way around the "Document number already exists" message in PO when they put the invoice number on the receipt(s).

I understand that you cannot turn off the integration to AP, don't want to do that, but help says there is a "Interface Posting Options" tab, where you can select "Direct Posting to AP"...I thought that was where you could turn off the batch creation.

Thoughts?

Hi Tony

The proper way to do this is to cut the check out of Payables as a "prepayment", which gives the vendor a credit balance (Dr. Payables, Cr. Cash).

Then when the invoice comes in and is posted in Payables, it is applied against the prepayment; in a perfect world they would match but in your client's world you would then do an adjustment to write off the balance.

This may seem like a lot of steps but it is the officially proper sequence.

Steve

Hi, Tony,

We did a lot of reorganizing of Company Profile tabs and the options stored on each when we moved from POA to PO. Thank you for bringing to my attention that there are a couple of places where the tab names/links did not get updated in the Help. They have been now and the next release of PO will hold no references to the old POA Interfaces tab.

If you find anything else Help related in PO or other modules, please feel free to email Support about it.