I was rushed to print a cheque run and forgot to delete a couple of Invoice's that were inserted using an Archive Batch, now there is an Invoice in one of my vendors with a "0" zero balance, if I do an adjusting entry to the same code how do I show that the invoice is being reversed out if I don't have an amount/credit to enter?

Hi, Tgal,

Do you have cheque reconciliation enabled in your Company Profile?

If so, select Payments | Check Reconciliation from the menu. Highlight both of the cheques that were mistakenly issued, right click and select Reversed. Then, Post the transactions.

The invoices will be reset up in the Vendor records and the appropriate journal entries will flow through to the GL.

Note: When you upgrade to and install AP8.1B and reverse a cheque, you'll be able to choose which status date you want saved with the reversed cheque - the login date or the original cheque date.

Sorry, I should have added this: I caught the mistake before I printed the cheque's and put the invoice on hold, now I just need to show an explanation for next years Audit, do I just post an Adjusting Entry with a "0" balance with my explanation?

If you haven't printed and posted the cheques, then the invoice will still be marked outstanding. Just redo the system check run.

I was able to enter in an adjusting entry with a zero balance to show that the invoice was not received, so now it doesn't show up in the pre-check register anymore.

Thank you both for your help.