I posted a credit note in my A/P as 12/18/1989. When I retrieved from the G/L, it obviously came up as an error. I tried to change the date to current for each GL account, but I didn't change one of the GL accounts (Inventory),. To make matters worse, I have already used the credit in a payment. Now my G/L has a larger figure than my AP.
How can I correct this.
Thanks
Zoe

Hi Zoe

Using an incorrect past date is not a problem. Simply edit the error batch, changing the period (but not the date) from period 99 to a valid fiscal period, then post.

Once you fix the error and post, the GL will agree to your AP. There is nothing you need to do in AP itself.

Steve

PS - If the incorrect date was a future date, that's a much more difficult problem to fix.

Thanks, but I changed the date on two lines, and not the third in error. I didn't notice this, and I posted the batch. Too late now for editing. I remember the period showed as 99 and I changed it to 12. Out year end is January 31/09.ie, Inventory still shows l989, but AP and the tax account show current date.
When I print a trial balance of my inventory account, it is less by this amount to the GL as of Jan 31st.

Hi Zoe

Just unpost the batch, fix and repost.

Steve

When you changed the period to period 12 for a transaction, all details of the transaction were changed to period 12, no matter what their dates were.

Inventory is a Control Account that should only be posted to by the Inventory module.

Could the problem be that your Credit Note in A/P was done as Debit Payables & Credit Inventory, but it should be Debit Payables & Credit Cost of Goods or another expense account, or possibly Receipt Clearing.

Thanks for the info. On the 2010 Ledgger Posting Journal, which is out Period 1, the whole entry is there, but as Period 12. I think there is a way to copy the batch to the previous year, but not sure about this.

I just checked the Unpost castagory. It is for the current year, being 2009. I need to Unpost the batch from 2010. How can I do that.

Hi Zoe

You can only unpost a batch from the "current" year, which in your case is 2009. You'll have to wait until after you close 2009, and 2010 becomes the current year, until you can unpost a 2010 batch.

By the way, there is no downside to closing 2009 except that you won't be able to easily retrieve 2009-dated transactions from subledgers into your ledger. You will still be able to enter journal entries into the 2009 periods if they are open (using Post to Prior Year).

Steve

OK, thanks very much for your help.