Seems a good time to ask some questions about Day End which I'm not sure about since changing from AccPac.

Starting with:

Our understanding is that in OE when we run Day End, we have to Print the Invoice & Credit audit list then clear it in order to update our history files. Since the append option is not available since AccPac, are we suppose to overwrite the same file every day? Or, rename the files each day? Or..? Is there a better way that we're not understanding?

Similarly, in AR & AP we have to print and clear the posting journals to update transaction history. Again, do we keep overwriting the same file since we can't append? Or rename them with the data each day thus accumulating them over time?

In Inventory again, we have to print the Adjustments and Stock Transfer audit lists then clear it to update transaction history so again we print to file to accomplish this, but our only 2 choices are to overwrite the file or rename the file. I'm curious whether other companies are experiencing this or if there's a better solution?

GL has the same issue when printing the posting journal. We print to file, then it asks you to clear, which I think we're suppose to do to update transaction history. Then it purges. So, same issue with either overwriting or creating new files.

Hi Susan

For OrderEntry and Inventory, yes you have to print and clear the reports in order to update transaction history. Rather than printing to file, though, I suggest printing to a PDF printer (in other words, creating a PDF file). I would store the PDF files in a folder, each file with it's own name.

For AP, AR and GL, you do NOT have to print and clear any reports in order to update history. History is updated independent of the reports.

I would recommend NEVER printing and clearing the AP/AR invoice or adjustment journals, or the GL posting journals, until forced to at year-end. Nobody looks at them and they are there if you ever need them. As for the AR cash and AP check posting journals, those I would print to paper (because they are generally looked at), but not clear them.

At year-end, I would recommend printing all AP, AR and GL reports to PDF, as described above.

I realize that there are others who would recommend a different methodology. Mine is based on the premise that I would rather find a report on the computer than rummage through paper files, and I am also sensitive to wasting paper.

Steve

Hi Susan,

If you are using Adagio Inventory 80B or later, you do not have to print and pruge the audit list report to update the IC Transaction History (it used to be this way in version 80A or earlier). Now when you post inventory transactions in Adagio IC, this immediately updates history.

The rest of Steve's answers are indeed correct.

I have 8.1A so I will update our Day End procedure according to this and the information in Steve's post. Thanks.