I'm not sure if this is an Adagio question or an Accountant question or a bit of both. Maybe someone here can tell me how they handle this similarly in their business.

We pay for a number of our purchases with a business credit card. We have the vendor set up in AP (i.e. Amex). When we get a bill from the Credit Card company, we set them up as a payable and pay them. The problem is, we have no history of the purchases from the individual vendors that we are paying for by Credit Card. For example we have been paying monthly fees to Bell Mobility for around 5 years. However, if you look up our transaction history for our Vendor, "Bell Mobility" you will see ZERO transactions. That is because it's paid for by Amex so you would have to sift through all the Amex transactions to find the Bell Mobility transactions. We sometimes pay vendors for inventory purchases (i.e. ABC Company) by Credit Card as well. Again, we have no record in our Vendor transactions of the business we've done with them. This is not good. We need this information to be easily available to us on the system as it is with any other Vendor purchase that we pay by cheque.

If we set up each payable on the Amex statement under the individual vendors names (i.e. Bell Mobility, ABC Company), how then do we produce ONE cheque for AMEX?

Anyone who can help, please let me know.

Thanks,

Take a look at this recent thread, especially the link to Ralph's page -

http://www.softrak.com/ubbthreads/ubbthreads.php?ubb=showflat&Number=11974&page=3#Post11974

Steve

Hi Susan:
We have an identical situation and we do the following:
1. I have set up a new bank called (in my case) "Mastercard" and assigned a GL account to it, lets call it Acc. 1020.
2. The invoices are set up in the payable module in the usual fashion.
3. When I phone a supplier and pay the invoice by Mastercard, (and note on the invoice how it was paid, who I talked to,etc) I then pay the invoice in accounts payable by writing a "cheque" on the Mastercard Bank Account. When this cheque is posted and then retrieved the entry automatically goes to my Mastercard "Bank Account", account 1020 in the GL.
4. Then, I write a cheque on my regular bank account to pay my mastercard, selecting 1020 for the distribution code.

Hope that helps. It works well for me.
Ken French
250-861-8884 Ext 111

Hi Ken

Yes, this is exactly the approach suggested in the thread I referenced above.

Steve