Hello,

I have two related questions.
1. We're using timecards to enter installation labor costs. Entered an employees time to a job when it should have gone to warehouse labor. How do we reverse the entry correctly and have it go to our warehouse GL? Timecards doesn't allow any cost to be applied to anything other than a job.
2. Errors are made (infrequently but they do happen) by applying the employees labor to an incorrect job. Can that be done in timecards by using a "-" value for the job that was entered incorrectly and a "+" value for the correct job? Batch will zero out. Can timecards work using a negative dollar amount? Also, if this happens and we realize the error in the "following" month, what date should we use in timecards.....date of actual labor, or "today's" date?

Thanks so much in advance!!

Hi Karen,

Indeed the Timecards within Adagio JobCost do require a valid job (and phase/category) associated with a Labour job estimate. If you want to post time that is not job-related, then Timecards within JobCost isn't the way to go. And correcing the GL sounds like something that should happen as a GL journalentry, but perhaps others have another idea.

You can reverse a timecard by creating a new one with negative amounts. This flows to the GL.

When posting a timecard, it uses the date that you log into the program as the date for the created cost batch, not necessarily today nor that entered on the timecard. The concept is that you can re-use the timecard as required (weekly, biweekly, etc) without having to edit every timecard to update the dates. If you are wanting to correct an invalid timecard, it would make sense to use the same date for both, meaning you sign into JobCost as the date of the invalid timecard, and post the reversing timecard with negative amounts. Then also post the correct timecard to the correct job.

Hope this helps, and of course welcome any and all comments from others!

Hi Karen

To add to what tech support wrote...

You can use timecards to code to warehouse labor as follows. Create a dummy job called Warehouse - make it a "simple" job and uncheck "Phase/Category cost tracking", so you don't have to enter estimates. On the G/L Accounts/Notes tab, enter in the Cost of Goods Sold field the GL account you want the warehouse labor to hit. Then code the warehouse labor to this job.

Steve

I tried creating the job "warehouse" and I think it will do the trick. Thanks! Creative thinking!!!

I created the "job" called warehouse and it does work. However, I want to point out that it now shows up in our reports as a job with costs applied to it. This does bother the President of our company, however it does seem to be the best workaround so far.

When you also enter total payroll in GL, entering timecards is a way to assign job related payroll to the job and remove it from the general expenses.

You probably have some employees whose payroll is never entered on a timecard, just expensed to a GL account.

You can treat part of an employee's time the same way if they are doing general work for the company, not something related to a job.