I am running a few different companies on Adaigio. I want to grant access to staff only for the current year of the applicable company. Every time I try to change user settings it changes it for access to all companies and all years. How do I allow access for one user to one company and year and another user access to another company and year without allowing them access to each other??? There has to be a way.

Hi Sammy,

Indeed there is a way! Users in Adagio belong to a security Group. Groups are saved with a particular company data set, and Users are stored 'globally'. What this means is that the same user can log into different companies (using the same program) and have different rights. Taking this further, if the security Group code belonging to a user does not exist within a company data set, then that user will be prevented from accessing that data.

So the solution is to determine the security rights for your users and your different companies and years. Then make sure companies where to want to restrict user access does not contain the Group codes of those users. The Group codes you create would be based on the number of different security access levels required. It may be fairly generic, or you may have to create a different Group code for each user.

Sounds good but I can't figure out where I edit security rights. I only have tried user and group set up and in each case the changes affect all companies and years. What am I missing?

Hi Sammy,

Which Adagio program are you referring to? A specific program or any program you try?

The security Groups is the Group setup. If you change the settings for a particular Group within an application - say Ledger just as an example - these settings are only applicable when you sign into that data set. If you log into a different company or year in Ledger, you should not see the Group settings change at all. If you add or delete a security Group in one data location, you should see no change in any other.

To prevent access to a particular company or year, you either delete the Group code within that company, or change the access menu options to disallow everything except File / Open and Exit.

What specifically do you mean by 'years'? Are these backups of company data from different years, stored in separate locations? Or do you mean signing into your live database with a different date? The first case will allow you to assign Groups as discussed above. The latter case has no particular security settings.

I think I understand where I was going wrong. If the user exists it exists in all companies and programs however the group set up for the user can be changed for each program and company. Does that sound right? I'm going to wait till morning before trying again so I thought I would see if this sounds right to you or if I'm off base. Thanks for your time.

Yes, you have it right!

Thanks Again! I've now made the adjustments and it appears to do the job. I was over thinking it.

Is there a quick way to copy groups from one company to another? Or do they have to be set up one by one?

Is there a way to print out what has been set up?

Hi, Kate,

Each module has it's own zzprof.xxx (where 'zz' is the 2-char identifier of the Adagio module and 'xxx' is the 3-char data extention).

You could copy this file from, say, dataset 'xxx' to 'abc'.

Sorry, there's no way to print out the contents of the security.