I did a A/P manual Cheque. Once I posted this manual cheque I realized it was incorrect so I reversed the cheque. Now the transaction is sitting in my outstanding payables. I had never entered this transaction as anything other then a manual chq. I thought once I reversed it, it would be like I never entered it at all. How do I fix this so it does not appear as and outstanding payables? How should I have cancelled this cheque? Tina

When Reversing a check from Check Reconciliation, the invoice becomes 'unpaid' and the check and reversing entry will be left on the vendor record. Check reversals will not remove invoices.

When the Manual Check was posted, was it a Payment or a Cash Invoice? If a Payment, then the invoice will become Outstanding, as you would expect. If it was a Cash Invoice, then you will need to post an adjustment to remove the invoice.

Since I get this question so often, I was wondering if Softrak might consider posting a tech tip discussing check reversal issues. This would include the difference between void and reverse, accounting entries, and the fact that the accounting entries take the system date, not the check date.

Steve

When one reverses a manual check, posted directly to an expense, ACCPAC/DOS would just reverse the expense. Only "invoices paid" by check would result in the re-instated invoice.

Are we moving backwards here, if an expense paid, once reversed now becomes some sort of pseudo-invoice?

Page 66 and 67 of the Payables Training Manual has an explanation regarding the difference between Reversing and Voding a check. In the new edition, this explanation will be expanded. Edition 2 of the Adagio Training manuals will be ready in approximately 2 weeks.

Lars

Reversed Cash Invoices paid to existing vendors will leave a paid invoice on the record (Accpac Plus does this too). Reversed Cash Invoices to vendors not on file will reverse the expense GL account, as there is nowhere to keep the invoice.

How to void a manual cheque in Accounts Payable? It was a Cash Invoice. Goal:vendor transaction history includes void checks.
Thanks,
Robin Ridinger
Almo Properties
Santa Monica, CA

Hello Robin,

Under Payments | Check Reconciliation, highlight the check you want to reverse and use the right mouse button and select Reverse. The check will be reversed (with the appropriate g/l entries), but the invoice will remain outstanding (unpaid). You will need to post an adjustment if you want to back out the invoice too.

We recommend removing the ability to Void checks by setting the appropriate option in the Company Profile. Check "voiding" is there for historical and compatibility reasons.

Thanks, Andrew for your quick response. I am still not able to reverse. AFter following your direction, I see the status has changed from O to O->R, then I posted and status changed to R. The G/L now has a retrieved but unposted batch with my reversed checks showing $0 amounts in my G/L "accounts payable clearing" account as debits and credits. Do I still need to void the checks in Bank Rec Module, as I traditionally do to get the G/L cash and expense account to reflect the voided checks? Also, how do I make the adjustment to void the invoice in A/P, step-by-step? Can I apply the newly unposted invoice to the replcement checks which I haven't written yet? The manual and HELP keys are not clear. Thanks, again. Robin Ridinger

Hello Robin,

Sorry, I didn't realize you were using Adagio BankRec. You could (and in fact need to) Reverse the check in Adagio BankRec (the procedure is the same, although in BankRec you do not need to post a reconciliation - just mark the check for Reversal).

The reinstated invoice can be used when you issue replacement checks (in which case there is no need to adjust out the invoice).