Hi, I'm running Adagio Payables 9.2A.
I'm wondering if there is a way to correct the date on an invoice that is incorrect. Occasionally, the year gets inputted incorrectly, and I currently have one that is 2030.
I really don't want to wait until 2030 for this to clear out of my outstanding AP listing (even if it has the C for cleared).
I've attached a screenshot.
Thanks,
Mike

Hi Michael

Incorrect dates in the past are not a problem, but incorrect dates in the future are a serious problem.

The easiest case is if the invoice was not paid - then credit it out using the same incorrect date, and re-enter with the correct date. But that is not your case.

The next easiest case is if the invoice was paid and the check is still outstanding - then reverse the check, follow the step above, and then reissue the check. I'm hoping this is your case.

The next to hardest case is if the invoice was paid and the check was cleared but it still shows up on the reconciliation list. Using GridView ReadWrite, I would set the check back to outstanding and then follow the two steps above, and then clear the check after it has been reissued.

The hardest case is if the check was cleared and purged from the reconciliation list. That is a data repair - although it is possible to do it using GridView ReadWrite, it requires some advanced knowledge.

Steve

Ok, thanks Steve.
We don't have GridView, and yes, it has been cleared entirely :-(
That's ok ... I only have 15yrs before it clears! HaHa

Hi Michael

Your dealer probably has GridView Read/Write and can do it for you.

Steve

The Toolkit for Adagio is capable of changing a vendor or customer posted transaction date. I see that you own the Toolkit but not that particular function. You also need to enable this ‘date editing’ option in the Toolkit company profile because changing dates of posted transactions has to be done with care. For example, it doesn’t change the associated Ledger transactions. As Steve mentioned, a credit or reversal is the preferred method. The Toolkit method would be easier and cheaper over GridView Read/Write.

Thanks Bob! I've found the option you mentioned in the Toolkit - thanks.
Yes, I think I'll just adjust with a credit - much safer :-)

Mike