When we post a Quick Receipt in PO and the Vendor we use is not listed as either the Primary or Secondary Vendor for the particular item that we are receiving, then the IC Primary Vendor is overwritten with the Vendor information on the new Receipt.

Is there a way to stop PO from doing this? We want to control our Primary and Secondary Vendors and we do not want them to change inadvertently. We often do Negative Receipts for items to Vendors other than the Primary and Secondary Vendors listed for the item. For example, if an item is damaged during shipping then we do a Negative Receipt to the carrier, since it is the carrier that will cover the cost of the damage. When we do this, it changes the Primary Vendor to a carrier company!

After the Primary Vendor is changed inadvertently, then the item doesn't show up on our gridview reports that we use for ordering more product.

Please let us know if there is a way to stop PO from overriding our IC Primary Vendor!

Hi Susan

Maybe there's a setting that turns this off, but my understanding is that if you try to enter an item on a PO or a Quick Receipt, and the vendor is not already a primary or secondary vendor for that item, you will get a Vendor Conflict pop-up box. By clicking on "OK As Is", it will NOT override existing primary or secondary vendors.

Are you not getting that box?

"OK As Is" is the default, so you can also just hit the enter key to continue on.

Steve

Hi, Susan,

If you have the 'IC Item vendor check' option in the company Profile, System Options tab, set to 'Manually', the system will issue the prompt Steve is referring to.

Hi Support:

Maybe it's just me, but I've always found the "IC Item vendor check" configuration option confusing. It seems to be addressing 2 separate issues.

The selections ("Use selected vendor", "Use primary vendor", "Use secondary vendor") are used to determine which Vendor appears when a new item is added to a PO.

The other 3 selections ("Manual","Update IC's primary vendor","Update IC's secondary vendor") are used to determine how the IC Item Primary and Secondary Vendor fields will be affected by posting the PO.

The model basically works because there's not a horde of people objecting but it would be clearer if there were 2 separate options. YACPO