Good Morning

I got a little exuberant this morning in applying payments and held down the spacebar a little too long. No problem as the only thing that changed was 'Assiged' went from a No to a Yes. The batch item line for this cheque was correct so I didn't worry about it. But when I printed the batch listing, I noticed all those items that had changed from No to Yes were listed. Is there a way to change Assigned back to a No so they will not show up in the listing. It's just that I know what happened but someone else looking at the report may not.

Thanks

Hi Mike:

Over-exuberance is not something I usually associate with entering receipts, though I suppose it depends on the size of the receipt!

It took me a while to figure out that you have the Receipts invoice selection screen configured to display the "Assigned" column. And you are correct that the Batch Listing report looks at that status on each invoice (not the Applied amount) to determine whether to include it on the report.

The simplest approach is to simply delete the entry in the batch and re-enter it. But you can also toggle the Assigned status back to "No". Add $1.00 to the "Payment amount" (ie. if it was $1,000, make it $1001). Then go to the first invoice that wasn't supposed to be included (it will have "Assigned" = "Yes" but "Applied" = $0.00). Press the [Space] bar. That will apply the $1.00. Highlight it again and press the [Space] bar to clear the amount. "Assigned" will become "No" and "Applied" will become $0.00. Do the same for each invoice that you didn't want to include. Then reset the "Payment amount" to what it should be. Did I mention you could simply delete the entry and re-enter it?!

Thanks Bruce,

The $1.00 suggestion seems to work best especially when there are already 30 invoices matched.