I began to use distribution codes to automatically break out my GST - is this the most efficient way to reduce data entry i.e. entering gst code and amount?

secondly, could you explain and give an example of the function of a distribution set as it is not an option in the AP/Batch/"NEW INVOICE DETAIL" like the availability of distribution code?

thank you.

If the biggest concern is data entry speed (ie entering one distribution code instead of 2), then certainly using the Tax Included type for distributions will help. If you use this, remember that you enter the amount with the GST included; the process automatically separates the tax from the sale.

Distribution Sets are basically just a collection of distribution codes or GL accounts that would be added as details to an invoice. If you find that you need to enter the same 5 distributions for weekly or monthly invoices, then this is a real time saver. When you create a new invoice in AP, at the right side of the screen is a button labeled 'Dist Set'. Select the required Dist Set code, and each of the defined distribution codes or GL accounts appear one at a time. Simply enter the amount and hit the Enter key for the next detail.

If you wanted to look at how this might be set up, the Adagio Payables sample data has a Distribution Set code with particular GL accounts.

Potentially, you could create a Distribution Set that has a single Distribution and a second code for the GST account. Whether this makes entry faster than Tax-included distributions will be up to your preference.

Whatever you do, go to the File menu and select Options. Choose the setting to 'Auto add items on documents' to speed entry up considerably. After saving a detail on an invoice, the New Detail screen re-appears, saving you a few keystrokes.

great. thanks for the info. however,in distribution set detail I choose a specific GL account and tax code 1 (which is the GST Distribution Code) however, the tax rate remains as 0%, what is the problem?

Thanks.

When you set up distribution sets you can indicate either accounts or distribution codes which the set will use.

Distribution codes specify the account and whether the detail will be a purchase, tax, if a tax – the tax rate etc.

The account and the distribution code are different things. Distribution sets can be simply accounts on which you will not see a tax rate or distribution codes (which for taxes will include the tax rate) or a combination of the two.

For more info please refer to you manual.

I hope this helps.