I have invoices that were posted last month but that I need to delete from my system, how do I delete them from my payables?

Hello Sherri,

You can not delete posted Invoices.

You can create a batch of Credit notes or Adjustments to reverse the effects of the Invoice posting.

ok. so how do i do that. which is the better way to do it, adjustment or credit note

Hello Sherri,

Credit notes will affect your Vendor statistics. Adjustments will not.

If you choose to do Credit notes, you will recreate the Invoice entries using the Document type, Credit note instead of Invoice. Credit notes have access to the Original invoice number field. Posting will apply the Credit note to the Invoice that you select as the Original invoice number.

Entering Credit notes is described in the Payables manual on pages 4-3 to 4-5.

Adjustments work in a similar manner to Credit notes. You will set the Adjusted document type to Invoice and then use the Adjusted document field to select the Invoice that the Adjustment is to be applied to during posting. You enter the details that were on the original Invoice except you enter Credits where you previously entered Debits.

Entering Adjustments is described on pages 4-14 to 4-20.

If the Invoices are credited or adjusted to $0.00, Period end will remove the original Invoices and the Credit notes or Adjustments from the Vendor?s records.