1) How is that done? (is it simply Payments - check reconciliation)
2) Where does the GL entries go? (usual accounts - bank, ap, or is there somewhere else I need to watch for)
3) Can the entry simply be deleted in GL module (so there is misc income and bank gets adjusted to correct amount)

Thank you

Hi Kris

1) Yes
2) Always a debit to cash, the credit it either to AP or to the expense account depending on your settings
3) It can but why would you want to?

Adagio distinguishes between the words Void and Reverse. Voiding a check has no effect on anything except for the outstanding check list, and is a relic from the past - it should be disallowed in Company Profile. In Adagio, Void means either "user clicked No when asked if check printed OK when asked" or "multiple check forms were needed to list all the invoices; all but the last check form are marked Void". Reverse is the status you want to select. Tell us what version of Payables you are using, because newer versions have more flexibility.

Also, you should not Reverse a check when you are in the middle of performing a bank rec (i.e. you have pending check statuses).

If this is not comprehensible, you may want to discuss this with your Adagio consultant or refer to Help. Reversing a check in Adagio is not intuitive.

Steve

We are currently not using Bank Rec Module. I will try to reverse the checks. Issue is that my intuition would tell me that reversing a check would put payable back as outstanding, which is really not what I want ...
Thank you for advice.

Kris

Oh, my version of Adagio is 8.1C (100810). I did purchase upgrades, but not sure if previous controller installed them.

Reversing check will put the invoice back to outstanding. You could then enter an adjustment to zero out the invoice to maintain a full audit trail.
The other choice is to Void the checks, then make a general ledger entry against cash and whatever account you choose to write off the amounts to.

David

Hi Kris

Payables 8.1C is the most current version, you should download and install the latest service pack dated 110729, which is free to you.

You do not want to Void a check, as it doesn't update the vendor statistics or activity, making it appear that the check was cashed. I realize it is a bit more work to Reverse a check and then credit the original invoice(s), but it is the proper way for audit trail purposes. My advice is free, which means you are free to ignore it, but I feel obliged to tell you what's "right" since you asked.

The most current version of Payables offers the option of reversing the invoice together with the check, if the invoice was entered as a cash invoice in a check batch. Although that may seem like an esoteric occurance, my experience has been that the checks most likely to be reversed are those oddball ones that are entered as cash invoices in a check batch.