When you ran your AR and AP Period End and/or Year End for May 31 - were you 'signed in' to AR/AP with a May 31 date, or with an Aug 30, 2001 date?

If you signed in with August's date, and did not notice this date beside the PE/YE screen option 'Transaction clearing date' the transactions would have been cleared using August's date...as if it were the August Period End and not June's.

However, it sounds like you are trying to print the subledger batches retrieved from AR and AP from within Ledger. Is this is the case? Or, are you actually trying to print transaction reports from within AP or AR? Ledger should not complain about printing a batch that was retrieved from those modules, unless the Fiscal Period does not match what is set up in your Ledger...?!

As per my previous response, it sounds as though you inadvertently used August's date when performing the Year end function for May - however, I have no previous record of the error you are receiving when trying to print the 'subledger' reports from within AP and AR.

I was able to get a similar message after performing a Year End in Payables using Oct 31/2002 as the YE date, as well as the 'Clearing' date. Afterwards, when I tried to print the Open Payables report using a 'Calculate Balance as of' date of Sept 30, 2002 - I got the 'Confirm' message "Calculate balance as of date is earlier than the last clearing date of 10-31-02. Do you want to use last clearing date as the run date?" Yes or No. I do not get an Error 997 though, but am not allowed to proceed unless I say Yes to use the last clearing date.

Especially during Year End, figures are moved to History and cleared in order to start the new Fiscal Year. If you used August's date while performing this function, then the system will think that this is your Year End and unexpected results may occur.

Normally, it is standard procedure to print reports for the particular month end prior to posting transactions for the new (current) month. There are some companies who even print certain reports prior to as well as after performing the PE.

You can process your Period and/or Year End procedure at any time - however, there are two things that should be considered before doing so:
1. That you have not posted any transactions past the PE/YE closing date. (Note that you can create new batches and enter transactions into those open batches for the current periods - but under normal circumstances, the key is to not post them until all previous PE/YE closing procedures have been completed first.)
2. That you have not performed the PE/YE closing function using a date past the PE/YE actual closing date.

Note that this is more crucial for some types of businesses than it is for others, so how you do this would be based on past processing methods for your company, and may require further advice from your Accountant as to the correct procedures in your case.

Hope this helps.

Not being able to guess at what has happened, we tested the situation based on the likely cause, and gave you our findings. Often, we will outline generic information or give procedures as a guideline by which the person posting the problem can determine if anything seems out of place in the process they have used... it is not a judgement on whether someone needs advice on YE procedures or not. It is obvious that in this case, you need advice on something - or you wouldn't have posted here.

We would like to be able to help you, so you need to help us understand exactly what the problem is. If there is indeed a problem with Adagio - we need specific information and steps we can use to research and test it to see if we can duplicate it here or before we can suggest methods by which to resolve it. The problem as you have described it does not help us to help you!

Enough said about that.

I searched the forum and finally found two posts that were from your Company:

AP Tax Tracking Report not Clearing

AP Open Payables Report Aging Date

From the brief information you gave, it sounds like you are trying to print the Open Payables Report with a date earlier than the date used to perform your Year End, and this is the one we gave advice on. If we are correct in guessing your issue - it is not a 'problem' with Adagio - Adagio is working the way it should, based on the date you entered. If this is the case, your only option would be to restore from a backup made prior to performing your Year End. You would have to rekey all entries made after that point in time. We will not advise you what dates to enter to do so, as you do not need this advice.

I do not believe this is the same issue that "had been reported twice before" which has to do with the Tax Tracking report not clearing.

If it is, please let us know and we would be happy to give you the workaround, which has been posted on this forum before as well.

Take care,