Hi All,

We had a problem with the wy some invoices were being prepaid. We needed to prepay some invoices before we actually received the product.

Instead of doing a prepayment, accounts payable did a regular payment on an invoice. When the product was actually received, they received it in POs and entered the invoice number with a . at the end to cheat around the feature in AP that doesn't allow duplicate invoices. They would just adjust out the invoice.

I've got them properly doing prepayments now, but I'm wondering the best way to 'unwind' what has happened.

Is there a way to totally reverse the original payment (even though some of the checks have cleared). I would then like to enter a proper prepayment that will match up against the actual receipt.

What is the best way to solve this?

Thanks!

I think that helping you with the best way to solve this is probably beyond the scope of assistance that this forum can provide. There are a lot of dependancies on how the data might have been coded.

Have you considered making a copy of your data and playing around with different approaches to see which one works best for you?

Hi Acrylon

Normally I would agree with Andrew that this kind of question is beyond the scope of this forum. But in this case, the answer is easy - it's no.

You can't totally reverse or do anything else with a payment once the check has been cleared and the check reconciliation posted. For those checks that have not been posted, you can simply reverse the checks, and then credit the original invoice(s), and you are back at square one.

Steve