I am using OE 8.1B (20080306). Every year we get a new catalog which has new items and has discontinued other items. How can I delete the discontinued item numbers all at once, instead of one at a time? I have tried exporting the item numbers to a spreadsheet, doing the deletes and importing them back; but this doesn't delete them out of order entry.

I know this is a wierd way of doing things, but I am using O/E strictly as a method of printing picking tickets; so I never want to generate an invoice from an order. Consequently my order is never complete. This only bothers me when I want to delete item numbers. They can not be delected because they are in an order that isn't complete. Any suggestions on either how I can complete orders without doing invoices, or delete the orders (other than one at a time), or ideally delete the item number?

Thanks for the help. Linda

Hello Linda,

OK - this is a pretty unusual use for OrderEntry. How come you aren't using OrderEntry to generate your invoices? How do you generate the invoices?

Unfortunately, there's no way to "Import" an item deletion. You could import a description of "Discontinued" into the item (and at the same time mark the item "Inactive"). Are you using your suppliers part numbers as your own?

OrderEntry will not be happy if an active sales order references an item that has been deleted. You'd want to delete the sales order first. Perhaps it would be easier to Invoice the order and discard the batch generated for Adagio Ledger and Adagio Receivables?

Thanks Andrew. Just a note of explanation. The OE that I use to generate picking tickets is set up as a separate "business" from the Adagio OE, AR, AP, and GL that I use for the actual accounting for the business. We are a distributor for Greeting cards. We stock over 5000 items, but probably only about a dozen different prices. The owner does not want to generate an invoice itemizing every card design, but groups them for each price point. This is why the picking ticket OE is separate from the OE we use to generate invoices.
I haven't studied this yet, but is there a way to generate invoices from orders in batches? EG. I have done 20 orders today, at the end of the day I want to generate an invoice for each one, but I do not want to do it on an individual basis. I want to do it all at once. Linda

Aaah - that makes sense.

Currently there is no automatic way to generate invoices for a whole series of orders. However, many people miss the Ship All button on the invoice screen that automatically invoices all lines on an invoice. You can invoice an entire order in 4 mouse clicks (or key presses). Are you using that feature?