I'm playing with a test data converted to version 9 and I've opened and done a little posting to the "next year". When I go into Financial Reporter and open a previous statement it gave me data from the "next year" - I can change fiscal period within the "next year". How do I choose which year I am viewing?
I tried creating a new statement and it is picking up the current year data.

I love the specify the fiscal period in the statement group print which allows you to choose the year and fiscal period. Now I just need to know how to view or print a single statement for any period - or are there restrictions on which can be done?
What am I missing?

Hi Barb,

Yes! We get to give you an answer other than sorry!

The fiscal year is selectable from the toolbar, and likely all that is required is to reset the toolbar. Go to the View menu and choose Customize. On the Toolbars tab, click on the View and then click the Reset button.

In GL9 you should see 2 new toolbar objects. One is that fiscal year dropdown and the other is a button that allows you to include or exclude Year End adjusting entries if you posted them to prior year using Ledger 90A to the new 'period 14' Y/E Adjustment period.

One other thing for your reference. If you prefix any field code with {N} where N is some number, this will recalculate amounts to be N years ago. So if the code Y is YTD net changes, then {1}Y is YTD net changes for last year.

Thank you, that worked to get the year on the toolbar - that's what I expected to see but couldn't find it.

I'd like to understand more about this "period 14" - I remember it from the webinar on version 9, but I didn't fully get it. Is this for entries posted after closing the year to the previous year? Or is it like how some use period 13 as year end entries? If so how do I use it as I still only see the 12 fiscal periods?

Hi Barb,

In Adagio Ledger 90A, when you use the Post to Prior Year function, there is a 'Y/E Adjustment period' checkbox that you may select if you wish; this is optional. If not selected, then posting to prior year continues to work as it always has, with the posted transactions going to the prior year and the fiscal period as entered in the batch, and income statement amounts also closing to retained earnings.

If you do select this checkbox when posting to prior year, net changes update a separate 'period 14', rather than the usual 12 or 13 periods. Indeed this is similar to how some clients use period 13 - as a single day strictly for adjusting entries. This allows you to keep the actual net changes for your accounting periods intact to make better comparisons for reporting.

You cannot post to this period 14 in the current fiscal year, only with the Post to Prior Year function.

Because you can only post to the prior year, you can see these amounts when you View History. These amounts will display on a separate 'Year End Adjustments' row, and are not editable.

You can also see these amounts included or excluded not only in Finanical Statements but also the Trial Balance report - using the 'Include YE adjustments' checkbox. The Detail Listing report continues to allow you to include or exclude prior year postings (whether or not period 14 was used).

Thank you for the explanation - I think I may have a use for "period 14" adjustments. We like to see statements before depreciation and capital entries, and then of course we also need statements with the final balances after.

I haven't used posting to prior year a lot, when I did it seemed messy. What will the opening balances on the new year look like - will they show the balance before period 14 adjustments or after?

Opening Balances will be recalculated to include prior year postings, whether or not you use Period 14. And yes, things were a bit messy in previous versions when we were data compatible with another program, but that limitation has been lifted and we can now do things more cleanly.

If you have a concern, I certainly recommend trying this on a copy of your data (or making a backup) before doing this on live data.

I will test this out. Thanks for all your help today, and for having this forum - it's definately a plus. I am really glad we chose Adagio when we were switching from ACCPAC Plus.