Hi Sonja,

Do you mean 'active' GL account-department pairs, or 'valid' account-departments, as there is a difference between the two. I presume Active is what you mean, but please correct me if I'm wrong. There are no settings for changing how the inactive GL account warning appears, but there a place in the Payables company profile for determining if an account-department paid is valid for entry.

When selecting a GL account-department from Payables batch entry, behaviour is slightly different when typing the account as compared to selecting it from the finder. If the finder is used, there is no intermediate checking of other accounts, though of course this is slower than simply typing. When typing the account and then tabbing to the department field, the first department code for that account is pre-loaded for convenience, and perhaps this account-department pair is inactive? I can replicate this message in this configuration.

I'm not aware that this scenario changed in the Payables 9.2A release and would have worked the same way in prior versions of A/P. But I can understand the frustration when this happens as it certainly would slow things down.

Would defining a default GL account-department on the vendor records assist in your case, so that account-departments don't have to be typed in when creating an invoice for those vendors? Perhaps not. I can write up a suggestion for the programmers to not warn about inactive accounts until the distribution detail is saved, but this would be a departure from the standard to warn immediately about a status.