If a vendor has the 1099 option enabled, every time a check is posted, that check amount updates the YTD 1099 statistic field. It will keep getting added to until the 1099 forms are printed, at which time you have the option to clear. This is the only time you may clear the YTD 1099 values.

This field is not connected in any way to the check date. If you post a check today, it will still update the YTD 1099 amount on the vendor, adding to whatever value was there before posting.

So what to do?
1) Set all values to what they should have been as of Dec 31, 2004. Either edit the vendors or import to make the changes.

2) Print the 1099 forms and when completed, choose Yes to clearing the 1099 information. This resets all the amounts to zero.

3) If you have posted checks for 2005, those amounts have to be re-added back to the vendors. Edit or import vendors to do this.

After doing this, you should have all your 1099 forms with the correct amounts, and the vendors with the 2005 YTD amounts for 1099s.