Hi Jody,

I can think of a few ways you can solve this.

1. When you enterred the invoice directly in payables did you use the A/P clearing account? If so, you can post the receipt to an invoice as usual (even though you've already paid it) and then delete the batch in AP before posting it.

2. If you used another GL account when you eneterred the invoice directly in payables you can post the receipt as an invoice and then post the invoice in AP. Then issue a CN for that vendor to reverse the invoice but use another GL account other than your AP clearing account. You should actually use the account that was used when you enterred the invoice directly in AP.

The only other thing that might create an issue are the tax entries that go to ledger when you post the invoice from POA. You should look at the GL batch and figure out if it should be posted or not.

To avoid this in the future make sure that your staff always post the receipt to an Invoice and post it in AP.