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#33846 - 11/13/12 06:04 AM Retrieving batches from AR into JC
Christine Offline
Casual

Registered: 06/09/08
Posts: 12
Loc: Toronto
When retrieving batches from AR into JC, is there a way to stop payments from being imported with the billings?

Thanks
Christine

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#33848 - 11/13/12 09:22 AM Re: Retrieving batches from AR into JC [Re: Christine]
Softrak Support Offline

Adagio Action Team

Registered: 03/09/99
Posts: 11565
Loc: Vancouver, BC Canada
Hi, Christine,

I'm curious. Why wouldn't you want the payments made toward a job related invoice in AR retrieved to the job in JobCost? Retrieving the payments informs you of want it still owing on bills that have been invoiced.
_________________________
Regards,
Softrak Tech Support

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#33850 - 11/13/12 11:06 AM Re: Retrieving batches from AR into JC [Re: Softrak Support]
Steve Schwartz Offline
Adagio God

Registered: 03/10/02
Posts: 4513
Loc: Wynnewood, PA
Hi Christine

The short answer is no. But the workaround is to: 1) enter your billings and retrieve them into JC and post, 2) then enter your payments and retrieve into JC and delete the billings batch

Steve

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#33880 - 11/15/12 05:00 AM Re: Retrieving batches from AR into JC [Re: Softrak Support]
Christine Offline
Casual

Registered: 06/09/08
Posts: 12
Loc: Toronto
I currently use Crystal reports that runs a report using the revenue and costs details from JC for analysis on a per job basis. If payments are imported into JC they are added to the revenue total, therefore distorting the gross profit margins.

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#33881 - 11/15/12 05:12 AM Re: Retrieving batches from AR into JC [Re: Steve Schwartz]
Christine Offline
Casual

Registered: 06/09/08
Posts: 12
Loc: Toronto

Hi Steve, thank you for your response. I do currently use the procedure you have suggested but it is time consuming and can lead to human error of deleting revenue amounts. The program will often give me an error message when trying to delete a line item in JC……was just hoping for a solution.

Have a great day!
Christine

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#33889 - 11/15/12 01:58 PM Re: Retrieving batches from AR into JC [Re: Christine]
Douglas Dickie Offline
Adagio God

Registered: 06/02/99
Posts: 4420
Loc: Vancouver, BC
Christine:

If you are using Crystal Reports to create Job Cost analysis reports you should be able to exclude the payments from the revenue calculation.
_________________________
Douglas Dickie
AccSys Solutions Inc
Phone: 1.888.534.4344
ddickie@accsyssolutions.com

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