Good afternoon,

We are using telpay for our EFTs to vendors. However I have not yet found a way to print a summary like we get when we print cheques to attach to the invoices that are being paid.

Is there a way we can print a piece of paper that has the Telpay number as well as the details of which invoices are being paid?

Thanks,

Matt

Hi Matt,

You have a couple of choices:

1) Create an 'Additional form' in the specification designer of a format 'Advice only', or use the provided sample template. When an EFT is completed and you are asked the question if you want to print additional forms, choose Yes and pick this form. Ensure that the bank is enabled to 'print additional forms' as this is optional.

2) Print the check register, which is essentially the posting journal for system check or EFT runs.

Do either of these meet your needs? I suspect that the Additional Form will be closer to what you are looking for.

Option 1 sounds good, just not quite sure how to set it up. Can you give me some more details? When we do EFT's the option to print additional forms does not come up.

Thanks again!

Hi Matt,

The first thing to do is edit the bank(s) for which you do EFT/TelPay processing, and on the 'Specifications' tab, ensure that the 'bypass additional forms' checkbox is not selected. Thus after printing (or EFTing) checks, the question to print additional forms will be asked, after everything has been processed in TelPay.

An Additional Form is essentially another specification, rather than a report. You can customize Additional Forms using the same specification designer that you would use for checks. To get a feel for what you can do, take a look at the sample 'Additional Form' spec, which is a one-page 'Advice only' spec that prints about 50 payment details per page.

Additional Forms print one page per vendor, not one page listing all vendor payments. Something to keep in mind.

If you are using Payables 8.1B, additional forms can be not only printed but also faxed or emailed.

Matt,

There's an option in your bank setup (From AP: Edit > Banks) to "bypass additional forms". I bet you've got this enabled.

Turn this off for your EFT bank, and you'll be prompted to print the additional form.



You can then go into the spec designer (Maintenance > Maintain Specifications) and open up the spec file called "Additional Form". That will give you a decent starting point.

Spec design can be tricky the first few times. Your Adagio consultant can help with this.

Thanks that is exactly what i was looking for.

Still a bit confused about the spec design though. Is there a way I can fit 2 advices per page so we do not waste as much paper.

For example have the advice for Vendor A and Vendor B print on one page.

Thanks again for the support!!

Sorry, but specification forms are almost always designed to print one document or customer or vendor per page, rather than multiple on a single page. Exceptions are the 1099 forms in Payables and Labels in Order Entry. Checks and/or advices are definitely not multiple vendors per page.

Perhaps instead of printing to a laser printer and standard paper size, you could email the advices? Or print to an electronic file such as a PDF and then deal with printing from that file? You can specify a custom page size on the advice spec when editing it, from the File / Specification Options function.

Why would you want the information from two vendors on a single piece of paper? Were you planning on cutting them before putting them in the mail?

Yes. I was planning on cutting the paper in half. We dont actually email, or send out the remittances when we do EFT's. Telpay takes care of that. However we attach the remittance advice to our invoices which makes it much easier when trying to refer back to an invoice in the future.

Bear with me. Makes "what" easier? Clicking on the payment in Payables show what was paid. Clicking on the invoice shows the payments applied.

Is this something for the manual filing system?

PS. Your wage cost for cutting the page probably exceeds the cost of a piece of paper.