I just printed a budget report from TBR (Accpac 6.6A) and printed a billing memo to compare. Some of the time showing on the billing memo is not reflecting on the budget...any idea why this would be?

Dear dfarrell

If you posted any non-billable time, this would not be reflected on the budget report, but would be listed on the Billing Memo as time. This time would be allocated to a specific Staff Member, and those initials should be listed to the left of the entry on the Billing Memo.

Since "non-billable" time is just that, time entered that cannot be billed to the client or file, it will not show up in the File's Budget information.

If you would like to check this out further, you can either print the time & Disbursement ledger, or you can go into the T&B Data inquiries and look at the detailed time & disbursement inquiry for the Client and File in question to see if this is what has occurred.

What kind of "time" is missing and where exactly does it show up on the Billing memo?

Regards,

On the budget report it shows the 7 source codes that we have opened - one of which has an actual budget entered for 110 hours - all the others didn't have budgets set for them so we opened them all with 1 hour and $1.00 so that it would track time to these source codes as well. Now I'm noticing that some of the source codes with time on the billing memo are not reflecting on the budget report.
It is only showing an actual amount for the source code with the 110 hours. This seems to be a new problem because in the past it has shown everything.

I have printed other reports and it shows all the time entered as on the billing memo -like the time & disbursement ledger. There was no non billable time entered on this billing memo.

Hi dfarrell

This process has worked for me here with TBR Sample data.

Have you actually posted those Time transactions, or have you only printed the Time & Disbursement batch edit list? You need to post the Time & Disbursement batch in order for the amounts to be reported on the Budget Report.

The Billing Memo report is to actually see what has not been billed yet, so yes, these amounts may differ.

I would suggest doing a Data integrity check of your data first, before trying to see what else could be happening.

I understand what seems to be happening, but I can't duplicate this here.