Purchase Orders – We entered 10 separate PO’s to the same Vendor.
They shipped all the PO’s in one shipment.
We also received one Freight Invoice from a separate Supplier, that we would like to allocate to all the Items received.

However, the Vendor created 10 separate Invoices, and we will have to enter the Invoices separately, against each PO, one at a time.

How should we process this in PO?

Hi Samuel,

Others might have other (better) ideas. Has the single receipt already been posted, combining the 10 POs together?

Does this client do receipts (packing slips) then invoices? Or do they post receipts with an invoice document type?

You could receipt each PO individually, with a packing slip number slightly modified for uniqueness (123a, 123b, 123c, etc) for 10 receipts, if in turn they need to process the invoices in separate transactions. Or the receipts could be posted with Invoice as the document type on the Totals tab, with the respective 10 invoice numbers entered here. It would be a matter of determining how the freight would be allocated to each of the receipts - perhaps externally calculated and then entered as the freight detail for each of the 10 invoices.

If you have to combine the 10 POs into a single receipt for the purpose of the freight, and then have to create 10 separate invoices, this could get ugly. Generally when you create an invoice for a partial list of items on a receipt, you have to delete the items not being invoiced. Not only is this bad having to do this 10 times, but I am not sure if the freight allocation from the receipt survives this.

If others reading this have better comments / corrections, please share your experience and wisdom.

Hi Tech Support

I spoke with Samuel. They received the 10 POs as 10 Delivery Notes, without freight.

I told him at this point that his best bet is to manually calculate how much freight gets allocated to each receipt in total, and when they invoice each receipt to add that amount of freight as a miscellaneous charge, prorating by value, but unchecking the Cost to AP box. This will create a credit to the "Credit G/L account" as defined in miscellaneous charge maintenance for the freight amount.

Then enter the freight invoice directly in AP as an invoice, debiting the "Credit G/L account".

Steve