Dear Team,

I am trying to setup ADAGIO Payables Manual Checks to show a description for each invoices listed for payment.. The description will be the name of the supplier lumped together under a ONEOFF vendor account for CASH or Small Payments received via PO or IC...

How do I get the Manual Check - Invoice Description Field to show something ??? see attached image..
I also have to edit the Bottom Menu to show "Description" not one of the visible columns.

Regards
Edward

Edward:

In the screen image you attached, that cheque is paying invoice(s) entered earlier through the "Invoices" function. The Description column shows the description that was entered for each invoice at that time. However on this Payment screen you can double-click on each detail line and change the description.

Hi Bruce and Forum,

Let me clarify, be it that the vendor invoice is entered using AP(Expenses) or IC/PO(Stock) Modules, how do I get "Something" to show automatically in the "Description" Column so when preparing a Check they can link which "Invoice" is applicable to the appropriate "ONEOFF" Vendor.

<<< Staff who enters Supplier Invoices DOES NOT enter PAYMENTS. >>>

If not possible, my advice to the client will be, they need to create a VENDOR ACCOUNT for each "ONEOFF" supplier

This "Sound Silly", so I submit the scenario again for your further review.

Thanks..

Edward:

Are you talking about using a manual cheque to pay a "Cash Invoice" for a "One off" vendor (Vendor code is blank)?

If so then there are several places that you can enter a Description, one description line on the first tab plus 4 more on the Address tab. Your spec file then needs to be set up to print these description lines.

I setup a vendor account called "ONEOFF" and post invoices to this account for multiple small suppliers. I need to pass a description field attached so I can determine whose invoice for payment. it can be from any bank

Edward:

Then Bruce's answer is correct. I just tested with APv9.3C - worked correctly and can be edited as Bruce indicated.

When you enter the vendor invoice to vendor ONEOFF, enter the Vendor name in the Invoice description field.