I met with a company that is not currently using Adagio.
We are discussing the PO module.
This organization have recurring POs with various vendors, where they place a PO every single week for the same items over and over again.
Occasionally, the Qtys change, but other than this, the PO is simply reissued each week.

Currently they issue PO's manually (so that anything is possible).
What is unique here is that the PO # used is always the same, week-in week-out.
So for example, the PO # might be PO-1234.
The client would like to issue the PO and send it off to the supplier each time, using the same PO # every single week.
The PO # on the form will always read PO-1234.

Question: Is this do-able?
Remember that the Supplier will always look for and refer to PO-1234

Another issue will be how will we match the Invoices to the PO every week?

Hi Sam,

Adagio requires different new documents to have unique numbers. This includes purchase order numbers. You will not be able to receive goods against the same PO multiple times. As would be expected.

You can create Template purchase orders to be copied each week for new POs. And if this is just a matter of the supplier seeing the same PO number on the form they receive, you could create a special PO specification that puts say a Reference or Comment value in the box with the PO label, so Adagio continues to store it's separate PO numbers as necessary for internal use, but the supplier sees their special number.

As for matching up future invoices, they must have a process in place for doing this already against the same PO number, such as the date or something else identifying?. In Adagio PO, you would match invoice the receipt number (vendor document number) which might come from the packing slip.

Hi Sam

It can be done by using a 2 segment PO number with the first segment “fixed”; for example PO1234-100 then PO1234-101 but only printing the first segment on the form in the PO field. The second segment would print somewhere else.

Steve