When paying a Vendor for many different invoices in one payment, I end up using 3 or 4 cheques simply because the cheque stub part of the cheque (the remittance portion) which lists the invoices being paid with that cheque is not big enough. It uses a few cheques, voiding the cheque part on the extra ones and actually only printing one cheque, however the many invoices being paid use the cheque stub part (remittance portion) of the voided cheques to list all the invoices being paid.

Is there a way I can print using only one cheque but still having the list of invoices being paid on that cheque, also print out? We use pre-printed cheques and run them through the printer to fill in the blanks.

Where do I go to enter a purchase order into a customers file in Invoices, so it automatically appears on each invoice prepared for them, without me having to enter it manually each time?

Hi Ryan,

For the question regarding printing checks, the solution is to print the check without the invoice list in the remittance portion. In place of the list of invoices, the remittance will have a note that has 'Please see attached form' or something similar. After the single check form has been printed for that vendor, the program will ask a question if you want to print Additional Forms (provided this has not be disabled on the bank), and you would choose Yes. Then a different 'Advice only' form would be printed for the remittance details to plain paper.

Sample forms for both the check and the additional form can be found in sample data, or created from form Templates in the check designer program.

Hi Ryan,

For your customer PO question, some clarification on terms is likely needed to ensure that the question you are asking gets answered as desired. 'Purchase Orders' are made by you from Payables Vendors. 'Customers' would buy goods/services from you and you send them and 'Invoice'. Is your question to put a vendor purchase order somewhere on a customer master record so that customer invoices contain the vendor PO#? If not, please clarify. Also, are you using Adagio Invoices or Adagio Order Entry for customer invoicing?

If you create an Optional Field in Receivables for customers, and the same Optional Field in Adagio OE or Invoices, then when creating a new invoice for a customer, the value of the optional field on the customer will automatically populate the respective optional field on the invoice (or order). Note that the optional fields must have the exact same name and position (ie Optional Text 1) in order to work.

The invoice Reference field cannot be automatically populated from the customer master record information.

Sorry I wasn't very clear on the Purchase Order question.

I am in Invoices and am going to produce an invoice for a customer. This customer uses the same purchase order number for each order and needs for this purchase order number to appear on all of their invoices. There is a space on the invoice for Purchase Order Number and right now we enter this number manually for each invoice we produce. We have a few customers already set up where their Purchase Order number is entered in their file in Invoices and automatically is entered into the Purchase Order Number space on the printed invoice, however I cannot find where to do this so it automatically fills in on all customers who require it with their specific purchase order number.

Hi Ryan,

The PO Number on invoices cannot automatically be loaded from a value from the customer record, as there is no respective 'PO number' value on the customer. The solution would be to use the Optional Field setup I indicated earlier in this thread.

Thanks for all your help!