We've noticed an issue in POA. Wondering if anyone else has seen this?

When invoicing an existing receipt that contains 2 vendors, we can add misc charges to the second vendor without any issues as long as there is no proration and if the receipt lists the lines to the first vendor first and second vendor at the bottom of the receipt.

If however there are lines to the first vendor, then lines to the second vendor, then more item lines to the first vendor on the receipt, we cannot add misc charges to the second vendor unless we delete the bottom lines to the first vendor.

Are we doing everything right? If that's the case, I guess we should always recieve all lines for one vendor first, then the second vendor, and never go back and forth from vendor to vendor.

Susan:

Given that you are not suppose to be able to add a misc charge to an existing receipt, either your issue description needs revision or you have found a way to add a misc charge (only in specific circumstances) that no one else has.

Are you actually adding a new misc charge to the receipt of just entering (adding) an amount to an existing misc charge?

I would agree with you that PO should have the ability to add a misc charge to any open receipt (delivery note) at any time (either as a new line or but entering the amount in an existing one).

Given that their are few users of PO and very few of them using the multiple vendors on a single PO, I doubt that anyone else will have come across this.

Interesting... We add misc charges to existing receipts quite often. How else would you get the receipt amount to equal the invoice when there are extra charges on the invoice that you weren't aware of at the time of the receipt?

I know that we cannot prorate misc charges, but we use misc charges assigned to expense accounts all the time. After opening the existing receipt we simply click on "New Line". It defaults to "Misc Charge" in the Detail type (cannot be changed to anything else). When you click on the magnifying glass beside "Misc Charge" you can select any misc charge from the list that you have set up.

If we know about the misc charge at the time of the receipt, we add it at the time of the receipt since it's our only opportunity to prorate it to the inventory received on the receipt. We prefer this since it gives us a more accurate cost on each item so we can determine what our selling price should be. If however, we find out about a misc charge after the initial receipt, we add a new line for shipping, duty, brokerage, etc. and the cost goes to the assigned expense account.

We have not come across this specific issue, but we don't process that many multiple vendor receipts. We do however occasionally add misc charges (completely new ones)to existent receipts for much the same reasons you describe. I thought prorating was still possible at this point, so I will need to check on that for myself.

Jody

Hello Doug:
I have an existing Adagio client that is (finally) going to automate their Inventory side of their business.

We will implementing I/C and POA, and yes, they most likely will be creating PO's with multiple vendors on single PO's.

Since you indicate that this is not a commonly-used feature, is there anything that I should be cautious about here?

Samuel

Hi, Samuel,

Definitely, at the time they create the order, you should have them create Misc. Chgs for any items/vendors they feel they will have charges for.

Rather than retype, here is another forum link that I think you'll find useful: http://www.softrak.com/ubbthreads/ubbthreads.php?ubb=showflat&Number=24064&Searchpage=1&Main=5683&Words=%2BPO+%2Bmisc+%2Bcharges+%2Breceipt&Search=true#Post24064

Susan:

If you check out the link Support added you will see that the person who knows the most about PO seems to agree with me but I'll accept that I need to revisit this issue.

You might want to get an update from Brian Stief. This function has been greatly improved within the last year, at least for our purposes.

Jody Fitt
Commercial Landscape Supply

Jody:

If you check Brain's post you will see that it's very current. There have been no major changes to PO for some time.

Hi Douglas,

I think when Brian says, "If the link (misc charge line item) isn't established at the time of receipt, you cannot link up later", what he means is that you can't link the cost back to the inventory later. He isn't saying that you can't add misc charges later. He's only saying that you can't prorate your inventory on the receipt later.