We currently use O/E for all of our invoicing. Is there a way when a batch is created, which goes thru A/R, that the code used for Job Costing is "Billing" (1), not "Other Charges" (8)? I have to manually edit all of these transactinons to "Billings" (1).

Hi Jim,

Just to confirm your setup, you use OrderEntry and send invoices to AR. You then apply a Job Number to these AR invoices, which in turn sends them as bills to JobCost.

Any distribution on an AR invoice that is not specifically associated with the job number (ie not the first distribution) will always be sent to JobCost as an 'Other Charge'. Indeed the only way at this point is after aplying a job number to the AR invoice, move the distribution amount from the existing distribution to the new job-related distribution. This may not be any less work than making the change in the retrieved JobCost bill batch.

Perhaps this can be made more smooth in a future release of OrderEntry that integrates with JobCost. If you could select a job on an OE invoice, would it be reasonable for the created AR invoices to have the job number and the distribution set up already? Or would you expect OE to create a special batch that goes directly to JobCost?

Hi Jim

There is a very important reason having to do with the Billings account in the GL (and other GL considerations) that these transactions flow through to JobCost as "Other Charges" and not as "Billings". I forget what the reason is right now, because it is complicated, but maybe someone can help me out here.

Steve

It would be nice to have the job related information entered in O/E and that would eliminate the problem. As you stated if in a new version of O/E maybe it can be incoproated.

Hi,
The reason that the transactions flow through Job Costing as Other Charges, is that Billings will create a Revenue entry whereas the Other Charges flow though as a memo entry (with no GL implications).

The issue perhaps is why use Order Entry to do invoicing instead of Invoices, if you want to charge the sales to the job? Using Order Entry will not get the costs to the job.

I can see your logic of re-routing the AR transaction but it looks like taking the long way home.

The Invoices method works well unless you need pickslips for the job and gives you much more flexibility in the invoice layout, which is usually a requirement for job costing sites.
Brian