When we do a cheque run now that we have installed the Bank Rec program, all transactions are run through a clearing account. This all seems to be working quite well, and I really appreciate many of the features in the Bank Rec program, however, would like to know if we can address the following;

We do a cheque run, and all is retrieved to bank recs, posted into this module, and is also retrieved to the ledger and posted there as well. When the batch gets posted into my GL, the "description" area comes in as blank, which is a problem for me. I want to see which company the cheque was written for, the amount that was paid, the date, and the cheque number. Everything EXCEPT the Company name (this used to show up in description) shows up. Is there some toggle that I need to turn on in order to see this now, or in order to have it show up?

Hi Barb,

In the Company Profile of most Adagio programs, there is a setting to select the 'Send to GL Description' and 'Send to GL Reference'. This allows you to specify the information that goes with the subledger batch retrieved into GL. Also:
- if you use Adagio Ledger 90A, there are 2 description fields in the batch so that you can send lots of information.
- if you use Adagio BankRec (or other subledgers) at version 8.1A or later, you can specify 'user-defined' field(s) that go to the GL description(s). This means that you can send different fields (such as customer code, optional fields) or multiple fields (send both the customer code and name). The help file contains a list of applicable 'user-defined' codes.

If you're not sure what information will get sent to GL, take a look in the Company Profile of that Adagio program and post here what you have for the Send to GL Description settings. Depending on the program, there may be different setting for different transaction types. For example, AP can send different information from check reversals and system checks than it does for invoices, adjustmnents and manual checks (if desired).

I did the math, and since I know that AP retrieves to Ledger, I started there. I was assuming it was a problem in Bank Recs because before we had that program installed, the information that retrieved to the ledger was fine. Bad assumption. I changed the "Retrieve to Ledger" Description to "Vendor" and all seems to be good now. Not sure why it was different than before, but...

Thanks for the help.