When we add a range of new product codes into inventory, how do we make them available in all locations? Rather than adding them all in to inventory, then going into purchase orders and having the message "this item is not available in this location, would you like to make it available?" come up each and every time one of the new product codes is used.

Thank you.

Hello Barb9,

In Inventory, Edit | Company Profile | System Options turn "on", "Allow items at all locations".

Actually, Andrew, that does not work. This funtion is already turned on and will only allow the item in all locations once we go to use it, via a purchase order.

I want to make sure it is there before it is needed, otherwise if entering a very large PO with all new product code numbers, you get the "product is not available at this location..." message. I would like to avoid this message for the forty items I need to add to my PO. When we merged our data, I know there was a function I performed which made all product codes available at all locations. Is this a one time thing, or could I employ this function each time I add a group of new product codes.

If this seems like laziness, it is not. What happened here is this: We put in a whole new group of product codes. Then we placed two very large purchase orders. The first purchase order was received today, and it received all items into Location 1, even though Location 3 was put onto the header. In the past, if we put Location 3 on the header, all items being order naturally defaulted to Location 3. However in this instance, they all defaulted to Location 1, which was not noticed on the PO. We had to do a return.

So for the next PO, which is not yet received, we will have to choose each and every item, pull it up on screen, and deal with that message. It would be much more efficient to sweep all new product codes into each location. Can this be done? As mentioned, I did this when we did the data merge, but it does not seem to be working the same now, which makes me wonder if it is a one time function when a new location is added. Thank you.

Hi Barb,

If you edit a location code, there is a function where you can see and change the allowance or disallowance of items at that location. Either all items, a range of items, or selecting individual items.

There is a second function from the Edit / Item Maintenance flyout menu called 'Item List For Location'. This allows you to select a single item code and choose which locations this item is allowed at.

In Adagio Inventory, you do not need to set these allowances for items at locations if 'Allow Items at all Locations' is set in the Company Profile, as Andrew indicated. When creating a transaction, Adagio will not prevent assigning an item to a location not yet allowed. And posting the transaction will automatically set the item to be allowed at that location.

Based on your comments, it seems that Purchase Orders for Adagio is not quite following the same rules regarding the 'Allow items at all locations' setting as Adagio Inventory and OrderEntry. It should not be giving a 'This item is not available at this location' message if 'Allow items at all locations' is set, unless PO for Adagio has it's own availability logic.

If you require the allowances to be set before any transactions are posted, you need to do it manually via the functions mentioned at the top of this posting.

I have flagged Brian at PurpleSoft with this thread. I agree it should be addressed in POA so that POA's behaviour is the same as the rest of Adagio.