Hi All,

We have a vendor that we prepay to get a discount. We always prepay this vendor.

We also have a few credit notes with this vendor.

For our next prepayment, i'd like to pay it less the credit notes we have outstanding, but this doesn't seem possible with prepayments.

I was thinking about making a $0 invoice and then doing a manual cheque with the credit notes on it and overpaying the difference - would this work?

Any other suggestions?

I'd like the proforma invoice that we prepay and all the credit note numbers to be on the prepayment cheque stub.

Using AP 8.1A (070919).

Thanks!

AP Prepayments can only be applied to a single, non-existing invoice number. It cannot be applied to credit notes. You will not be able to print the pre-payment check and list credit notes or anything other than that single invoice number on the stub.

If you created a 'dummy' invoice for the vendor, and then created a Payment, you could apply this payment to the credit notes and the dummy; however, you cannot add an overpayment in addition to those details. You wouldn't be able to do all of this in one check, so your idea is creative, but it wouldn't work either.

So you are relegated to having to do multiple transactions, if you want to use up the unapplied credit notes and also create a new pre-payment. One would be the prepayment check (reduced, less the credit note value). Two would be the invoice - not for $0 but instead for the actual amount that is to be pre-paid, because $0 invoices will be considered complete and not appear in the payment list. Three would be a $0 manual check Payment that is applied to the credit notes, the prepayment and the invoice. This Payment could print all the details on the stub (as an Additional Form, as you can't print $0 checks), but you have to wait until the invoice is received and that may be too late.

In short, more creativity is required and I don't expect that you will be able to do everything you were hoping to.