I am using Adagio Payables 8.1b and recently took over the AP function here.

When I generate the Open Payables report there are several vendors that have open credit notes that are not applied to open invoices. The result is that there is a zero balance owed but invoices and credit notes are still picked up on the report. There is also a negative invoice that needs to be applied.

How can this be done?

Thanks.

Create a non-printing manual check entry for 0.00. Apply it to all credit notes and invoices that should be matched up but are not. Posting this entry will set the Current Amount of these transactions to 0.00 and thus remove from outstanding transactions reports such as Open Payables.

The same procedure works just as well for negative invoices in addition to positive.

If the invoices and credit notes do not net to zero, it is likely that adjustments were posted (perhaps incorrectly) against an invoice. You would have to post adjustments against transactions (instead of cash) to clear them all out.