My client has entered sundry items to one vendor and pro-rated miscellaneous charges to another vendor on the same PO.

The PO was received as a delivery note, for both vendors.

They want to enter the invoice from the vendor with the miscellaneous charge, with a slight change to the dollar amount. They don't have the invoice from the vendor with the sundry items.

They get a message about their being no items to allocate the miscellaneous charge to, and they are prevented from posting.

Is it true (as Ryan has suggested) that you can't enter an invoice for pro-rated miscellaneous charges unless the other items are also invoiced (either at the same time or previously)? If so, can this restriction be relaxed - I can't see any reason for the restriction if the items have been received?

Thanks

Steve

Hi Steve,
This situation was never contemplated as a possibility in the origal POA design, so for simplicity and a step beyond DOS - IR you have what you see.

The reason for allowing the said proration of miscellaneous charges was to deal with situations of client's using POA without necessarily having Multi-currency (and using the Misc charge proration as a Multicurrency upcharge or discount), so you can see the assumption that the invoices would be processed at the same time. And some users have taken advantage of the feature for other purposes, such as your situation.

The proration situations described above would not make any difference if the restriction was relaxed, given the proration would go to the Sundry Item GL account, and as long as the PO only included Sundry items or only Regular Items. If it was relaxed I might suggest checking for the line types.

The issue would or could be quite complex for allocations if the PO included both regular items and sundry items, which is why we opted originally to keep it simple.

The designer.
Brian

Hi Brian

Thanks for the explanation. I guess since the answer is that you can't do what my client wants to do, the next logical step is to register a suggestion for allowing this order of events in a future release.

Dear Softrak - consider this a suggestion.

Steve

Hi, Steve,

I've logged your suggestion for R&D.