I have closed the year end and now have some journals that the Auditors are requesing. Adagio version 9 was installed before the year end, so the data base for the current year is the same as the prior year.

Question would I sign in using the end of the prior year as the system date.

I have seen the option to post to prior year, but am wondering about the sign in date. When I have done enquiries using the prior end of year date, it comes up with a warning that the dates are not valid for the current year, which I ignore since I only want to inquire. In this case, I now will need to Post an entry to the prior year and don't want any problems.

Thanks

Hello ltribe,

The process for posting transactions to the prior year is quite well described in the help text and manual.

If you are trying to print a report or source journal for the prior year, then just select the year you need on the report options dialog.

The first thing I did was search the Help text in Adagio Ledger and also in the Manual. In both the Help Text and the Adaio Manual - there is no information the sign in date.

I want to make sure that the entries are posted to the final period of the prior year.

The sign in date just provides a default date for transaction entry. They do not affect the dates or periods to which transactions will be posted. The transactions are posted to the period specified when the transaction is entered into the batch (unless you are posting to the prior year and specifically ask that the batch be posted to the year end adjusting period).

If you want to post transactions to period 12, then make sure that period twelve is specified for the transaction. When you post to the prior year, the period 12 balances will be changed.

If you do not want to change the period twelve figures, but just the year ending numbers, then post the transactions to the year end period.

Make sense?

PS - Adagio is not like Simply Accounting or QuickBooks, where the sign in date determines the date of the g/l activity.