IS THERE SOME WAY TO SET UP A VENDOR TO BE PAID FROM A PARTICULAR BANK? WHEN I DO A PRE-CHECK LIST BEFORE PAYING BILLS, IT ASKS WHICH BANK, BUT THE LISTING ALWAYS LISTS ALL VENDORS. WE HAVE CERTAIN CUSTOMERS THAT GET PAID OUT OF A DIFFERENT BANK ACCOUNT AND I HAVE TO PUT THEM ON "HOLD" AND PAY LATER THROUGH MANUAL CHEQUES (WHERE I CAN CHOSE WHICH BANK THE PAYRUN IS TO COME FROM). THE PROBLEM IS THAT IF I DON'T CATCH THE ODDBALL ACCOUNT IN THE LISTING, THEN IT GETS PRINTED ON THE WRONG BANK CHEQUE AND I HAVE TO DEAL WITH VOIDING ETC.

DIANE

Hello KEMLTD,

There are two simple ways to accomplish this. Either assign these vandors to a different control account or assign the to a different Report Group. The System Check Run can be done either for a specific Control account or Report Group.

BTW - Typing all in CAPS is equivalent to shouting in a posting. Hopefully this isn't that big a deal! You are aware that if you "Reverse" instead of "Void" a check, all the necessary gl entries are made, and the invoice is re-instated on the Vendor's account.

Sorry about the caps!! Thanks for the info on the control account and report group. I had thought of those but then dismissed them as not the answer. I'll work with them and see how it goes.

Your BTW of your reply brings up another question that we are trying to work through right now. I entered an invoice to a vendor and then wrote a cheque in a normal payrun two weeks later. When the boss was signing the cheques he informed me that it was actually his personal expense and not to be be paid through the company. I went into cheque reconciliation and Reversed the cheque. Now I don't know what happened to it. It did not show up in A/P in the vendors transactions as now owing again (like it used to in Accpac) and it is no longer in the cheque reconciliation. I have checked the G/L expense account it was posted to and only the original invoice entry is still showing. It did not reverse here either. Any ideas? O

Hi Diane,

For your original question, there is a setting in the company profile called 'Include bank in Control account'. This option is so that when you create a manual check batch (or system check run) for a certain bank, only control account sets with that bank will be selected. Therefore, you can prevent some vendors from being paid by that bank.

Typically this would have to be done at year end because Adagio Payables prevents you from editing the Control Account sets when there are open batches or posting journals. Unless you want to clear everything to make these changes, the time when you have to do this is at year end.

For your check reversal q'n, when a check is reversed, there should be a new RC transaction created on the vendor record. The original payment should be left alone and the invoice should be unpaid. Both the RC and payment transactions will have a current amount of zero, meaning period end or year end will move them to history. Reversed checks will appear on the Check Reconciliation Posting Journal report.

Thanks for the tip on the bank account in the company profile. I quickly looked at it and see where this can be set up.

I'm still having trouble concerning the RC. I wrote a note right on the cheque that I had reversed it and to remember to adjust it out of A/P. What would have happened if I inadvertantly voided it instead? When I go to the vendor in A/P the RC transaction is not showing. In the "history" I see the original invoice and the cheque paying it but nothing is in current and the balance on their account is 0.00.

I printed a check reconciliation Jul.08 at 4:22 and the cheque is not in the listing. Then I printed a Check Audit list at 4:24 samd day and this lists the cheque with a status of Outstanding.

I've gone through all my filed A/P listings and can not find a reconcilition printout that shows it either reversed or voided but it is no longer in the listing for me to do anything with.
I'm thinking the only way to correct now is to do a G/L entry reversing the original expense account to the bank as it is no longer in the A/P modual.