Trying to finish our month end. In Job cost a billing and payment batch has an invoice dated 2/15/2006 for $500.00

The invoice number in the job cost batch is an invoice created in invoices - dated 5/25/2005 with 10% retainage of the total invoice ($5,000.00)being held, leaving the invoice with a net total of $4500.00. The date I entered that the retainage is due is 2/15/2006. I'm very confused. I never created a "retainage invoice" for this invoice. Why did the 500 carry through to job cost, and not the 4500.00? In invoices, when I tried to create the retainage invoice for this, it showed that there was no retainage for the invoice. that the amount of the invoice is 500. Checking the original invoice in history, all of the correct (as I understand it) information is there. retainage: 500: Net total of invoice: 5000.00

Thanks for any help!!
Karen

I see the 5,000.00 did go through job cost. It's in the same batch as the retainage portion. What I still don't understand is why/how the retainage portion (500.00) was retrieved to job cost with the "due date" and not the date of the invoice. I don't understand why it was retrieved at all, before I created it! Now I need to understand what happened, try to correct it (all sides of the errors it created), and not do it again.

Your help is very appreciated!
Karen

Karen and I have discussed this but I'll clarify here for others.

The original invoice was created correctly. In the Job Cost billing and payments batch there are two entries, which is correct. One is for the invoice and the other records the retained amount.

The due date for retainage becomes the "date" for the retainage transaction and shows up on the retainage report. However, the system creates an error batch with the second entry because the date is beyond the current fiscal year. So changing to a 12/31/05 date as the "date" of the retainage transaction did allow it to be posted.

However, this is a program problem. The retainage due date should not be checked by the program to make sure it is in the current fiscal year. Often retainage is not due until much later, and should be able to be in the following fiscal year.

Thanks for your follow up Kate.

There is a new option in the Adagio JobCost company profile called 'Warn on invalid entry periods' which prevents posting transactions outside of the entered periods. Which by default are your fiscal calendar but can be edited or added to. Likely this option is turned on for Karen's company when they don't want it to be. This option was added by reqest of other people who wanted to prevent posting to particular date ranges and only only posting within certain dates.

Turning it off will allow the retainage to be posted, as would creating a new entry period encompassing the date of the retainage transaction.