I made 3 entries in an adjustment batch with the date of March 13 2016 when it was suppose to be March 13, 2015. My inclination is to post another adjustment batch reversing the entries with the same wrong date and then create a new adjustment batch with the correct date. Is this the best way or do I re-enter the original invoices/credit notes affected with the wrong date and then create the new adjustment batch using the correctly dated items.

Hi Margaret,

The answer generally depends on whether the adjustment was applied to another transaction, and what has happened to the transaction retrieved in GL - was the period corrected there or posted with the wrong date? The best way to correct the error may need to be determined with the assistance of your Adagio consultant.

Usually reversing the transaction by posting another adjustment with the same (wrong) date, and then re-posting with the right date is a reasonable process. It may depend on how easy it is to do this - for example, has the adjusted invoice already been moved to history?

For the future, one trick to check on invalid dates is to set the option in the AR company profile to Warn on Closed Dates. It will pop a warning if the transaction date is in a Closed GL fiscal period, or if the fiscal calendar for that date does not exist. This isn't foolproof, but it would probably catch most of the invalid dates you might enter.

It was applied to an invoice that has been retrieved to the GL. The adjustment batch has not been retrieved yet. I use this adjustment batch as a way to clear invoices from a vendor account with whom we always run a credit balance. The original invoice now appears as cleared in the listing for that vendor (ie current amount shows as zero) but the payable for that vendor still has the amount as outstanding since it won't really clear until the 2016 date when it should have cleared in 2015. Everything is still in the current year and nothing as moved to history.