AP 9.2A
Client called and asked when to perform Year-End for AP.

Fiscal Year-End is Dec 31, 2015.
This year, they will likely close the office from December 24, 2015 through to January 4, 2016.
They have to create a number of Invoices and print Cheques for January 2016 still in Dec. (These are cheques that are due the first of Jan, such as rent cheques and other payments.)
As well, we are certain that a number of Vendor Invoices will be received early in Jan 2016 that really should be expensed in Dec, for the previous year.

Our question: When would you recommend we perform the Year-End routine in AP?

I recommend to my clients that they run AP Year-end after they finish their last check run for the year. They have control over that; they don't have any control over the receipt of vendor invoices, which can drag out for weeks into the new year.

I've yet to run into a client that actually pays attention to the YTD amounts in the Statistic - YTD tab. And if they do, it would most likely be the Payments figures, not the Invoice figures.

Steve

Samuel:

There is no good time to run year end in AP. I recommend that it be done after the invoices are all entered but Steve's suggestion would work as well.

For the few (1 or 2) clients that are concerned about statistics the best solution is to use ToolKit to recalculate the numbers.

Or, why even run Year-End in AP and AR? The Year-End gives the benefit of mostly accurate YTD figures and batch numbers that start at 1, for those who care about those 2 things. But the process requires purging the AP batch lists and the associated Posting Journals.

The Period-End process in AP and AR is important but the Year-End process is not essential, apart from users with high volumes or users who rely on the YTD figures.