When printing cheques we create 2 cheque stubs. One goes to the vendor with the cheque the 2nd one is kept for our records. I am wondering if it is possible to add the Batch and Entry No to our copy of the cheque stub? This would allow us to look up the orignal A/P entry, should we or our auditors need to refer back to it. Currently we handwrite these numbers on our invoices - I am hoping we can automate this process.

Any batch number or posting journal number would reflect the CHEQUE posting, not the invoice batch. Those numbers are related to the invoice batches. (After all, many invoices from many batches could b e paid with one cheque.

Your Invoice posting journal should be your (and your accountant's) reference for this. If you use ePrint and save the posting journals to PDF files, you can search them for matching invoice numbers.

Hi Sandra

The invoice batch number and entry number are not fields available to print on a check stub. Although Softrak might want to consider the suggestion.

Steve

If at least we could print the cash invoice number on the stub, then it can be auto numbered containing the batch and the entry. Currently, we cannot print the cash invoice number on the cheque stub.

Hi, all,

Your suggestions have been logged for R&D, thanks.

Hi Patricia

The code for the Cash Invoice Number is under the Company Information section in the spec codes - M18

Patricia,

I usually modify the manual checks line in the AP check spec and put the cash invoice number on top of the Invoice number. Since they cannot both exist for one invoice, one code will always be blank..

Well, then that is the solution for Sandra. She can enter the cash invoice number as auto-number which will contain the batch and the entry and she can enter the real invoice number as a reference.