Hi ndcrs,

The difference between Voiding and Reversing checks from the Adagio Payables check reconciliation is that reversing will generate the opposite GL transactions; voiding will not.

So if you Voided checks and wanted to actually restore the amount to the paid invoices, then you would have to post adjustments to the Vendors and those invoices. Or if the vendor information is OK but the GL accounts need to be updated, then do a journal entry batch in Ledger to reverse out those checks. Or if you have Adagio Ledger 8.0, unpost that AP batch and correct the entries, then re-post.

You cannot change the status of check reconciliation transactions once they are posted.

With regards to void/reversing AP checks, there is a right way and a wrong way. You chose the wrong way. You should never never use the Void option (unless you have to in rare circumstances because Reverse isn't available). You should always use Reverse.

Not only does Reverse make a GL entry to debit Cash and credit AP, but it also updates the vendor transactions properly. So after Reversing, the invoices show up as outstanding again. (If the check being Reversed is to a non-vendor, then the credit is to expense, not AP, and the invoices don't show up as open). If the invoices then need to be adjusted, do not use Adjustment batch processing, instead use Invoice batch processing, and enter Credit Notes against each invoice, coding the credit notes to the expense accounts originally debited.

That's the theory. Now let's deal with where you are.

Voiding has the same effect in AP and GL as Clearing - which is to say none. You should enter adjustments in the opposite direction from the negative adjustments you entered, so that you can start fresh. Then enter the invoices again to the proper vendor, and pay them. Finally, enter a GL journal entry debiting cash and crediting the various expense accounts for the checks you Voided.

Good luck

Steve Schwartz