New to Adagio AP (former Accpac user). Is there any way to easily clear invoices and matching payments from the o/s ap? These have resulted from prepayments, with subsequent invoice postings which were not applied against the prepayment amounts. They all clear to zero, but remain in the o/s listing. In Accpac we did a dummy cheque for $.01 and then used that cheque to pick up all of the old balances that needed to be cleared. Hopefully Adagio has a better alternative, but I can't find it anywhere in the help/manuals. Thanks

Hi Carole,

The same method (ie a dummy non-printed check but for 0.00 instead of 0.01) must be applied to all the pre-payments and the invoices that net to 0.00.

Similarly, if the prepayment was posted with a non-bank invoice number and later on the invoice is posted with that same value, the invoice will automatically be matched to the pre-payment, without having to create a dummy check.

You can do an "apply" check, for a zero amount, pick up all the negative numbers (payments and credits), then apply all the positive numbers (invoices). - Just as you did in Plus.

One way to avoid this is to assign the invoice number to the prepayment when it is created.
You can use the date in the form of yyyymmdd as an invoice number for unknowns.
You have reference and description fields available in Invoice entry which can be used for the Vendor's invoice number if you use your own assigned one when you receive the final invoice.

You will have to decide which method works better for you.