There are two different fields you can choose to put on the check specification to print Vendor Name and Address information. If you access the Spec Code list from within the Check Designer program, you can see them both.

The fields that you have on your check spec have been inserted from the Vendor Information section. This will print information only if the Vendor Code is part of the system. Of course, this is not useful in the case of one-time vendors.

Where the fields should have been inserted from is the Check Information section. These fields are read directly from the check, rather than the vendor file. This is the way to print one-time vendor names and addresses. You can also print checks for vendors on file using these same fields, so this is what I would recommend using.

You do not have to modify your check batch in any way. To fix this, you have to edit your check spec and replace the existing Vendor name and Address fields with the ones from the Check Information section of the Spec code list.

An easy way to do this is to click on a field you wish to replace, right-click, then select Properties. The field is located at the top of the screen, and you can choose the desired field from the drop-down field. For example, instead of "Vendor name", you should select "Check - Name". Doing it this way preserves the position and font of the field. Make sure you save the changes you make.

Regards,