My client Unirise uses Invoice 6.8B (040831) SN050110620.
We test run with 2 invoices with the same date eg 1/4/10, with the same amount
and for the same customer. Inv1 with 7 days term and Inv2 with 37 days term.
In the description field of the customer tab we narrate “April fee” in Inv1 and
“May fee” for Inv2. Because the amount is a recurring charges we archive them
with the invoice date to 1/6/10 for the next 2 months billing. We export the
archive batch to an excel file so to allow us to change the description field
to “June fee” and “July fee”. However the imported batch shows that the term
for both Inv1 and Inv2 is 7 days.

The dates on the import file are likely overriding the dates calculated for the terms, but this version is so old you are pretty much on your own for troubleshooting any problems. If these problems occur in the current release we would be able to give you some help.

Hi smhoon

Version 6.8B is very old, and like Andrew says it may be a bug that existed in that version.

But there is a much better way to handle what you are trying to do, using the function Maintenance | Update Archive Batches. I think that function exists in version 6.8B. It also assumes you are not using the Text Block in the Ship to/Text tab on your invoices already.

First create a text code under Edit | Text Maintenance, and enter the description there.

Then you should add this text code to the invoices in the archive batch. Change your invoice spec so the text code prints where the description is now printing.

When it comes time to update the archive batch each month, simply change the text code under Text Maintenance and run the Update Archive Batch function, checking off the Text box in the Invoice section and selecting the batches you want to update. No exporting/importing required.

Steve