Good day

I am trying to void a cheque in January but the cheque was written in December. I have already done my Bank Reconciliation for December and I wanted to verify whether a cheque can be voided without affecting my December bank Rec. Normally what I would do is just make an adjustment in my January bank rec by Debiting bank and crediting the account it pertains to.

Hi CapMaison

Before I can answer this, please let me know whether you are using Adagio Payables, Adagio Checks or Adagio BankRec. Also, the version number is important.

Also, "Void" has a different meaning in Adagio - it means that the check didn't print properly, usually because it jammed in the printer. The word in Adagio is "Reverse".

Steve

With older versions of Payables, the

Hi CapMaison:

Further to what Steve mentioned, "Voiding" a cheque should be avoided. It simply deletes the cheque and does not create any accounting entries. When a cheque has been printed and posted, use the "Reverse" function. This will created the accounting transactions required by debiting the bank and crediting the vendor account by re-instating the invoice(s) that were paid with this cheque. If you are using BankRec, you will need to post the pending status in the Payables Check Reconciliation to have the system create this entry.

There is a company profile option to prevent people from "Voiding" a cheque/check.

Hey thanks for the response. We use Adagio Payables 8.1 A & Ledger we have not upgraded as yet but looking forward to. We avoid reversing cheques in Adagio payables. What I did was just leave the invoice and cheque in payables but did a reversal in Adagio Ledger to reverse the cheque for future references.

Hi CapMaison

Most of us in the Adagio business would disagree with your methodology and your reasoning, and would rather use the "reverse" option in AP. But you are entitled to your opinion, if it works for you.

Marking a check as "void" in AP has the same effect in the system as clearing it, which is to say it removes the check from the list of outstanding checks, and has no other effect on anything else.

Steve