Can you tell me how the security groups work between modules? For example, we have various security groups defined in GL which have been assigned to various users. We did not have any security groups previously defined in Bank Rec module however all users were able to access BR and it seemed that the users all had different access rights. I then created one security group in BR to restrict one user's access but this resulted in all the other users being unable to access BR until additional security groups were created for those users.

Does a subledger module read from the GL security group setup if there are no security groups defined within the subledger itself? If so, does that mean that if a security group is then defined in the subledger, that all other users are unable to access the subledger until they too are assigned to a specific security group within that subledger? It seems that if there are no security groups set up in subledger that it then reads from security groups in GL, but if there is even just one security group in subledger, all users must then be assigned to security groups within that subledger and nothing is read from ledger. Is this correct?

Thanks,
Tanja

Hi Tanja,

Security groups in Adagio are optional - you are not required to create security groups (as you had found in BankRec). When security groups do not exist, then all users have full access with the exception of the User/Secrity Group setup (under the File menu) where only the SYS user gets access. There is no fall-back to other programs with security, as each program has different functions to access.

Security groups in Adagio are independant between programs. You can choose to set up groups in one or more prorams but not others. Also they are independant of companies, if you maintain more than one. If you maintain multiple companies (or data backups), you can choose to allow users into Company A but not Company B, or the live data but not a backup.

When one security group is created for a company/program, then security groups must be created for all users who should be able to load the data. If the group assigned to the user has not been created, then the user cannot open the company data.

As users can only be assigned to a single security group for the entire system, you need to plan ahead as to how security levels work for your company - ie general levels like ADMIN, ENTRY etc, or each user having specific access requirements, or other possibilities. Create the groups in each program for which the users should be allowed to access. Then assign the require group to each user.

Thank you for such a quick reply. This information is very helpful!

Much appreciated,
Tanja