I responded to your posting on PlusCommunity - directing you here in the future. Because we check both Forums for issues surrounding all our products, my response is the same, as you have not given me any more details on your problem. Please look at the suggestions below, and if you still have problems, please enter another post that includes answers to the questions here...thank you!

Softrak took over TCS's Fixed Assets in early 2001. Since then, a new version (6.5A 010330) has been released.

Prior to this version, I believe TCS issued temporary "Y2K" ptfs to qualified End Users, and the 6.2B/C version was shipped. This was the version released for Y2K compliancy.

Softrak's 6.5A version implements full 4 digit year format for the input date fields as well as many other enhancements.

It is hard to determine if your problem is due to Y2K compliancy (i.e. FA reading the dates incorrectly and trying to adjust for them), or whether or not there has been something overlooked in the way you have tried to 'retire' the assets. Because you changed Dep periods in Jan 2001, it is not surprising that FA automatically created adjustment figures. This is what it is supposed to do. However, unless you have also changed the Recovery Schedule to Non-depreciable, or disposed the Asset, it will continue to calculate based on the information that was changed. If these assets had already reached their Depreciable value, and they had been retired (disposed) then no more adjustments should be necessary. Perhaps a processing step has been overlooked?

It would be helpful to know:

1. What version and release date of FA are you using?
2. How did you change the Dep periods in Jan 2001? (i.e. what exactly did you do.)
3. FA only allows you to enter adjustments during Year End, so this would be the only time you could enter offsetting adjustments - was this done?
4. Have you done a Data Integrity check on your FA data?

Any more detailed information that you can provide would be helpful.

Thanks.

Regards,
Softrak Technical Support

Thanks for the additional information. Since the DIC is clean, there does not seem to be a problem in this respect, however, there is still not enough information to get a clear picture of what is going on here.

The main question is are these Assets fully depreciated as far as FA is concerned? i.e. does the accumulated depreciation figure equal the Depreciable value recorded in FA? If the answer is No, then the system will continue to calculate based on this information.

It seems that FA is still adjusting the figures to accomodate the changes you made on the exported file in Excel. FA will do this, as the critical information it bases it's calculations on has changed! It must make the necessary adjustments to provide an accurate reflection of the Asset(s) history.

You must make any changes necessary within the system provided by FA. In respect to this, there will be system calculated 'adjustments' recorded to reflect anything you do in FA, but depending on the choices you have made, this may only occur for the period in which you made the changes only - further Period Processing should not produce any more adjustments, but again, this depends totally on what exact changes were made to the Assets and if they are actually fully depreciated in the system or not.

Also, if you got a prompt in FA to 'Select method of adjustment - Prospective or Retroactive' after having imported the file from Excel, the choice you make here will dictate how long you will see adjustments being made by the system. It sounds like originally, a 'prospective' method was chosen, as after each month's processing these adjustment figures kept changing. They will keep calculating and changing until the original adjustment value is reached. Year End processing will not stop this - it just updates the figures to give accurate reflections for that Fiscal Year, then resets the YTD figures to be 0.00 again to start the new fiscal year.

All things considered, it seems that you do not have a program problem specifically, but an undesired result of changes made to your FA data that were not done as expected or required by FA.

If your Fiscal calendar year has changed and that is the reason behind you changing the Depreciation periods in Jan 2001 by exporting the assets and importing them into a new database, there is a procedure in FA that accomodates this specifically. In FA, you would likely want to process a 'Short year' to accomodate for the changes in your Fiscal year calendar. Instructions on how to proceed are in the manual, but this is done using the Year End Processing option. This would create adjustment calculations in FA based on the dates entered for the new fiscal year, but things should calculate and proceed as normal after the Year End for the short year had been completed.

If you are unsure about all this, perhaps you should contact your Dealer for further assistance. If you have a good backup made prior to you making the changes to the 'old' dataset, you can likely restore it and use it to complete the processing as required by FA so that you get the desired results for all your assets.

Hope this helps,

Regards
Softrak Support